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What is SAP Project System (PS)?

SAP Project System
SAP Project System (PS) is a part of SAPs Project and Portfolio Management tool that helps manage the execution side of projects.

As part of SAP PPM, it is said to facilitate project lifecycle management.

According to SAP, Project System enables you to closely monitor all aspects of your project. This includes both technical and commercial aspects of the project.

Why SAP PS Does Not Work for All Companies

SAP PS is not a project business system, like Project Business Automation. As such, it is limited in its capabilities and benefits it brings its users.

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As just one example, you can only structure your project financials in exact accordance with your work breakdown structure (WBS). This means that if you have a project with 10,000 tasks, every single line item has a budget line item. This is way too granular and unwieldy for effective financial management of your projects.

To manage your project business, you need a dedicated cost breakdown structure, that is linked to your WBS, but allows you to manage and control financials at the appropriate level.

As a result, those using SAP PS may end up managing their project financials in spreadsheets, like most companies.

To get a truly integrated business system for your projects, you need something like Project Business Automation.

SAP Project System Features and Capabilities

The SAP PS module includes basic project functionality including:

Work Breakdown Structure:

It uses a Work Breakdown Structure (WBS) and Network Plans specific to SAP PS.

Time Schedule:

You can create the project timeline, the steps in the WBS specific to the project. You can track the activities of the employees according to the schedule.

Cost and Revenue Planning:

It uses the WBS as the project costing structure.

Project Budgeting:

You can budget and track costs on the WBS as the project progresses.

Project Progress Analysis:

You can analyze the stages of the project and the progress according to the WBS.

Project Reporting:

There are basic reporting capabilities such as financial (G/L Account and line item), material, resource, and project progress.

learn more Learn More about an alternative to SAP Project System: Project Business Automation