ERP Software for Government Contractors
Adeaca couples Dynamics 365 with PlanAutomate to offer the most capable and flexible solution for government contractors.
Adeaca is an exclusive Microsoft partner for project-centric businesses. Adeaca couples Microsoft Dynamics 365 Finance with PlanAutomate to deliver a highly scalable, enterprise-grade GovCon ERP. This is not a basic compliance app. This is an advanced platform designed for complex federal project and programs. You get a single source of truth from initial contract award to final closeout.
The Microsoft ERP Platform for Government Contractors
For mid-to-large government contractors, small industry-specific applications won’t cut it. Standard accounting systems and generic ERPs fail when deployed in federal contracting environments. Point solutions cannot handle strict DCAA compliance and volatile funding streams. Mid-tier and large government contractors require a heavy-duty financial and operational backbone.
Adeaca is a full-service Microsoft Partner. We specialize in implementing Dynamics 365 Finance for project-centric enterprises. We utilize PlanAutomate. This solution is built specifically for complex, project-driven operations. It serves as the core component of your ERP software for government contractors.
Government Contractors We Serve:
Federal Engineering and Construction
Defense Contractors
Logistics and Supply Chain Support
Military Aircraft
Shipbuilding & Naval Systems
Space Systems
Research and Development Agencies
What are the key features and capabilities of an ERP for government contractors?
DCAA-Compliant Time and Expense
You must maintain impeccable records. The system requires strict validation rules at the point of entry. Catch errors before they hit the general ledger. This prevents rejected invoices and accelerates your cash flow.
Advanced Contract Billing
Federal contracts utilize complex billing structures. Your ERP must automate Cost-Plus, Time and Materials, and Firm-Fixed-Price invoicing. Connect funding limits directly to project execution. Stop revenue leakage immediately.
Embedded Earned Value Management (EVM)
Federal agencies demand strict performance reporting. Your ERP must automatically calculate and track EVM metrics. Measure project performance against the baseline with absolute precision. Satisfy rigorous audit requirements effortlessly.
Unified Project and Financial Ledgers
Disconnected systems obscure your true financial position. Integrate your Work Breakdown Structure (WBS) directly with your Cost Breakdown Structure (CBS). Your operational reality must match your financial reporting. See the exact financial impact of every labor hour.
A complete solution for government contractors
Securing and executing federal contracts requires managing your business through strict regulatory compliance, shifting obligations, and rigorous audit requirements. Large contractors need one unified platform to govern operations from end to end. PlanAutomate is that software solution.
Ensure DCAA compliance
Align your operational data directly with your financial ledger. Maintain impeccable timekeeping and expense tracking. Pass federal audits with absolute certainty. Protect your approved billing rates.
Control project costs
Stop margin fade on firm-fixed-price contracts. Connect project execution directly to financial controls to track exact burn rates against obligated funds. See the financial impact of every labor hour instantly.
Scale operations
Standardize project execution across civilian and defense portfolios. Integrate your business processes completely so you always know your exact financial position. Stop relying on disconnected spreadsheets to run a complex enterprise.
Government Contracting is a project-driven business, we help you run it like one.
Government contracting is inherently project-based. Funding is strictly tied to contract deliverables. Disconnected systems obscure the true cost of execution. When your scheduling tool does not speak directly to your financial ledger, you risk compliance violations. Unforeseen delays erode your profit margins. Month-end reporting becomes a guessing game.
Adeaca prevents this. We combine your D365 Finance system with essential enterprise project management capabilities. We transform Dynamics 365 Finance from a standard back-office accounting tool into a compliant, project-centric GovCon ERP command center.
The PlanAutomate Foundation Includes:
Unified Schedule & Finance
Integrate the Work Breakdown Structure (WBS) with a dedicated Cost Breakdown Structure (CBS). Your operational reality always matches your financial reporting. You see the exact financial impact of a delayed milestone.
Real-Time Financial Control
Move beyond month-end surprises. Utilize embedded Estimate at Completion (EAC) forecasting and real-time variance analysis. Spot budget overruns weeks before they become critical. Defend your margins.
Single Source of Truth
Eliminate disconnected point solutions. Use a single, high-performance scheduling and financial engine that lives inside Dynamics 365. When a delivery date shifts, your financial forecast updates instantly.
The Government Contracting Industry Solution with PlanAutomate
Critical features for GovCon firms:
Automatically connects your project schedule with procurement and production to ensure materials arrive exactly when needed.
Links task execution to material availability, preventing work from starting until the necessary parts are in stock.
Runs scenarios to predict how material delays or production bottlenecks will impact the your project schedule, resource loads, and final delivery date.
Provides accurate revenue-to-complete forecasting derived directly from the operational Work Breakdown Structure (WBS).
Add advanced features to fit your GovCon business’ needs
Insight & Analysis Add-on
Transform raw project data into actionable intelligence, providing executives and PMOs with the visibility needed to optimize project and portfolio performance.
- PlanVector AI: Leverage artificial intelligence to uncover hidden factors driving project success and predict future outcomes before they occur.
- Portfolio Analytics: Instantly aggregate views of health, progress, and financial status across the entire enterprise to identify trends and outliers.
- Performance Indices: Automatically roll up key KPI (Sensor Point) data into an executive dashboard that tracks performance and progress in key operational and financial views.
Advanced Project Management Add-on
Designed for more complex and large-scale ventures, this package unlocks deep capabilities in rigorous financial control, advanced scheduling, and Earned Value Management (EVM).
- Earned Value Management: Automatically calculate and track EVM metrics to measure project performance against the baseline with precision.
- Complex Scheduling Logic: Utilize advanced scheduling features like strict constraint types (e.g., “Must Start On”), unlimited baselines, and embedded sub-projects for master planning.
- Deep Financial Control: Manage rigorous period-close procedures, model detailed cash flows, and track burn rates to ensure fiscal discipline.
- Variance Analysis: Require reason codes for budget or schedule deviations to systematically track and analyze the root causes of project variances.
Governance Add-on
Ensure standardization, compliance, and control across project portfolios, providing the strict security and automated monitoring essential for enterprise governance.
- Project Autopilot: Automates management-by-exception with an intelligent system that continuously scans projects to flag risks, anomalies, and deviations automatically for stakeholders.
- Project Organizational Structure (POS): Enforces strict security and access controls based on organizational hierarchy, ensuring users only access the projects and data they are authorized to manage.
- Sensor Points: Automated data monitor that tracks KPIs and watches for specific threshold deviations (e.g., budget variance or schedule slippage) for proactive intervention.
- Stakeholder Workspace: Provides a dedicated, streamlined portal for stakeholders to view project status, risks, and KPIs for ease of use.
Project Modeling Add-on
Revolutionize your planning process by dynamically generating accurate project estimates and schedules in minutes, not hours.
- Dynamic Configuration: Build complex project plans by answering simple configuration questions (e.g., specifications, dimensions), which automatically generate the Work Breakdown Structure (WBS) and Cost Breakdown Structure (CBS).
- Speed & Accuracy: Eliminate manual data entry errors and “wishful” estimates by automating the creation of optimal project structures every time.
- Standardized Best Practices: Enforce enterprise-wide standards by using curated models that ensure every project starts with the best possible plan.
- Sales Acceleration: Empower teams to generate accurate, feasible proposals instantly without needing deep technical engineering support for every quote.
Risk Management Add-on (RAIDO)
Move beyond simple risk logs with a complete RAIDO framework that integrates Risks, Assumptions, Issues, Dependencies, and Opportunities directly into your project management workflows.
- Full RAIDO Framework: Centralizes the management of all uncertainty factors—not just risks and issues, but also critical assumptions, dependencies, and potential opportunities.
- Operational Integration: Links specific risks and issues directly to project tasks (WBS) and financial lines (CBS) to visualize the true impact on schedule and budget.
- Opportunity Tracking: Proactively identifies and manages positive opportunities for cost savings and efficiency, allowing you to capture value rather than just mitigating threats.
- Automated Response Workflows: Streamlines the resolution process with automated workflows for mitigation plans, ensuring that every identified risk has an owner and a deadline.
Create the optimal contract estimates with our Project Modeler (CPQ)
The Project Modeler™ offers a superior quoting experience for Government Contractors compared to other tools, spreadsheets and estimating apps.
With PlanAutomate’s Project Modeler, your project estimates are created faster and with more accuracy than ever before. Gain speed and control. Enhance your sales process by creating the best project budget from the start.
- Project estimates are formulated through carefully curated cost models
- Enable your estimators and controllers to produce optimal budgets in minimal time and with minimal errors
Adeaca Delivers ERP Software for Government Contractors: Customer Stories
Industries: Energy, Construction, ETO Manufacturing
ICM, a leader in the biofuels industry, faced a critical challenge: their project-driven production was a complex web of thousands of tasks, disconnected from their procurement and supply chain. Leadership and project managers were trapped in a reactive cycle, unable to gain a real-time, unified view of their operations. Their most skilled people were constantly “firefighting” instead of leading strategically.
Industries: Pharmaceutical, R&D, CROs
The Jackson Laboratory operates at the bleeding edge of biomedical research and customized genetic modeling. Managing global research operations, complex clinical partnerships, and highly specialized breeding programs requires absolute precision. By implementing PlanAutomate within Microsoft Dynamics 365 Finance, Adeaca gives JAX a rigorous project business system to build and manage its complex research portfolios.
Ready to empower your team with Adeaca and PlanAutomate?
Reach out to us today to schedule a consultation.
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