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Why a Communication Strategy is Critical for Effective Construction Project Management

When managing large construction projects, establishing the right communication strategies ensures that all stakeholders are on the same page.

Simply because an employee can communicate, doesn’t mean he or she will, or that it will be the right information at the right time. It’s important to create the right sequence of processes and proper networks across the organization so everyone who needs to be informed has access to the data at any point during a project’s life cycle.

Additionally, to create a proper construction project controls environment to monitor the status and progress of your project, you must make certain that everyone understands your project team’s overall goal. This means communicating the steps each team member must take to achieve that objective.

When each team member is aware of their individual role within the project, they are better equipped to understand their budgets, timelines and resources to better achieve their goals.

By creating the right processes to manage your project from an enterprise standpoint, you’ll be able to promote effective information flow and ultimately, align your team’s efforts. However, effective information flow means moving away from paper-based communication processes and going digital.


“Process digitization means moving away from paper and toward online, real-time sharing of information to ensure transparency and collaboration, timely progress and risk assessment, quality control, and, eventually, better and more reliable outcomes.” – McKinsey & Co.

To ensure your construction project is successful, you need a tool that lets you quickly share and distribute information to all stakeholders on a project. You need a solution that lets you store and update all the project documentation as well as any changes, so you can be sure that everyone can access the most up-to-date information.

Whether you’re trying to maximize the use of available resources, or get everyone on board a specific schedule, effective communication is key throughout each stage of the project lifecycle. However, just because you have a digital tool, doesn’t mean you’re operating in the right way.


Systematizing the right processes into the right digital solution provides communication practices that yield real-time information you can rely on.

There are many different solutions available today, including ERPs, project management software, construction accounting software, as well as many types of construction management software for builders and contractors. That said, what most of these tools provide in flexibility, they lack in process forethought for project-based companies (i.e. AEC, ETO, PSO).

You want a system that has built in the right communication and information sharing processes for your industry. The right processes ensure that the information in the system is up-to-date and accurate. Otherwise, lack of process standardization results in a hodgepodge of methods and manners in which a system is utilized by different people. This results in a wide range of information accuracy and timeliness.

Systematizing the right processes into the right digital solution provides communication practices that yield real-time information you can rely, ultimately enabling you to make the best business decisions.


At Adeaca, we went through the painstaking work of process reengineering for project-based, construction enterprises. We have established the proper communication strategies and systemized them into our solution, Adeaca Project Business Automation (PBA).

Using the Adeaca Project Business Automation, construction firms can manage time, costs, resources, contracts, and changes in one solution that encompasses the entire organization as well as make this information available to multiple people in real time (e.g., project teams, project owners, executives, and subcontractors).

Adeaca PBA creates a Microsoft Construction Software platform that enables more effective communication as well as close collaboration between stakeholders, no matter where in the world they are based, to ensure better outcomes for your construction projects.

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About the author

Daniel Bevort

CEO of ADEACA - Daniel founded ADEACA in 2007 to address the needs of project-driven organizations who were lacking a holistic solution for project and financial management. As one of the principal architects behind Microsoft Dynamics AX, Daniel was in a unique position to recognize the best way to fulfill this need was inside the ERP. ADEACA was born.

Prior to founding ADEACA, Daniel was a principal architect and product director of Axapta at Damgaard Data, which was acquired by Microsoft in 2002 and later became Dynamics AX and now called Microsoft Dynamics 365 Operations. His experience at Damgaard equipped him with the skills to create user-centric software, an art form not practiced by the large, generic ERP companies.