Project Breakdown Structure

Manage your big projects with ease

As projects grow in size and complexity, you need a system that can scale with them.

The Project Breakdown Structure as part of Adeaca Project Business Automation enables you to manage large and difficult projects efficiently and with unprecedented control.

Tame your big projects

Manage large projects through a seamless super-structure of embedded projects

The Project Breakdown Structure (PBS) provides another level of project organization beyond what the typical work breakdown structure (WBS) and cost breakdown structure (CBS) can provide.

  • Break down large complex projects into more manageable embedded projects that can be run concurrently by separate project teams or managers.
  • Create more transparency and clear areas of accountability across the entire project for greater control.
  • An embedded-project has its own WBS and CBS, including its own team, budget, timeline, resource pool, risk register, KPIs and more.
  • Any number of embedded-projects can be created to accommodate the super-structure of a single large project.

Why you need a PBS

Do you have several project managers or controllers working on different parts of the same project?

Do you need to track costs, profits and operational performance separately for different departments, divisions, or business units working on the same project?

Do you have projects with several phases executed over long periods of time?

If you answer yes to any of these questions, you need a PBS.

How it Works: Adeaca PBA Project Breakdown Structure


Embedded Project Cost Breakdown Structures

Create financial clarity and manageability in your big projects.

  • One title account in the costing sheet can embed another project cost breakdown structure (CBS)
  • Managers/controllers work on their parts of the budget separately and concurrently
  • Users can only access their designated CBS
  • Key financial metrics are summarized instantly
  • Budgets, costs and margins are managed and tracked at the appropriate level and with independent controls
  • Increases project team autonomy and financial accountability

Embedded Project Work Breakdown Structures

Manage big project work with precision and transparency.

  • One title task in a project’s WBS can embed another project WBS
  • Planners/managers work on their parts of the project separately and concurrently
  • Users can only access their designated WBS
  • Instantly summarize work estimates, durations, milestones and deadlines
  • Parent and embedded schedules sync automatically
  • Workflows are detailed enough for each title task owner yet manageable across the entire project
  • Creates clear areas of work responsibility


How to use a PBS

A PBS takes the typical work breakdown structure and cost breakdown structure deeper, breaking up large projects even further to make them more manageable across the organization.

  • Assign big project components down to lower levels for independent management and clear areas of responsibility.
  • Long projects with different phases can be broken up into different projects executed at different times while keeping the larger project timeline entact.
  • Departments, divisions can manage their costs and schedules of the project separately while automatically rolling up to the higher project level.

How the PBS brings value to your organization

project cost control

Better Cost Control

The PBS allows you to manage your budget at the detail required for optimal control while maintaining executive oversight. Real-time project financial metrics tracked separately in embedded projects create more accurate forecasts for the business units and drive costs down through enhanced manageability.

project risk readiness

Enhanced Risk Readiness

The PBS creates greater transparency and accountability. With more granular controls placed into the hands of managers at the appropriate level, issues are identified faster and can be resolved more readily within the project super-structure.

project delivery

Improved Delivery

With a PBS, project managers and task owners have complete control over their components while fitting into the overall structure of a large project. The result is a more effective and efficient workflow at every level of management that delivers more projects on time.

Feature Brief: Project Breakdown Structure

Download the Project Breakdown Structure feature brief to learn more and discover what it can do for your company.

What you will learn:

  • What is a PBS and why should you use it
  • How does a PBS work
  • Scenarios and use cases for PBS
  • A close look at PBS within Adeaca PBA
  • Specific examples of a PBS
  • What value can a PBS bring to your organization

If you run big projects and need a better way to manage them, you need this brief.

What can Adeaca PBA do for your company?

Build and manage your projects the right way

Learn if PBA is a good fit for your company and make an informed decision about the future of your company. 

The Quick Guide to Project Business Automation

A high-level guide to the business system for project-driven enterprises

This Quick Guide to Project Business Automation will help you understand the PBA solution and how it applies to your business. What you will learn:

  • What is Project Business Automation?
  • Who is PBA for?
  • What problem does PBA solve and why is it needed?
  • What are the core elements of PBA, including overviews of core capabilities?
  • What are the key benefits of PBA?

If a crucial part of your business is about running projects successfully, you need this guide.

Find answers to your questions

Discover more or engage with our project business experts.

PBA Quick Guide

PBA Quick Guide

This Quick Guide to Project Business Automation gives you a high-level overview of PBA and how it can be applied to your project-driven business.


PBA Fit Assessment

Quickly find out if Project Business Automation will work for your company. Based on your company's profile, we will share how PBA will solve your problems and bring value to your business.

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